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Creating New Menus

Building menus can be a tedious job, using the Redbox Menu Import and Export functionality allows a user to build their menus quickly and easily. It will require a blank menu to be exported, the .CSV file to be populated with the menu details and imported back into the Redbox System. For other usage scenarios, please see the Menu Import and Export guide.

Exporting

Menus:

Navigate to the Redbox Management Portal → Businesses → select the required business → Menu → Select ‘Export’ → select ‘Menu’ → Select ‘Update existing items’ → click Export. This will create and download a CSV file, ready to be populated with data.

Open the CSV file. This will open a blank file with the following column headings:

Headers on the Menu export CSV file

Populate the fields with the required data, see Field Values for CSV file for Menus for an indication of the data allowed. DO NOT edit any of the headings, these are used for importing the file back into the Redbox system to identify the relevant import type.

When you have finished making changes save it as a .CSV file.

Menus Items:

Navigate to the Redbox Management Portal → Businesses → select the required business → Menu → Select ‘Export’ → select ‘Items’ → Select ‘Update existing items’ → click Export. This will create and download a CSV file, ready to be populated with data.

Open the CSV file. This will open a blank file with the following column headings:

Headers on the Menu Items export CSV file

Populate the fields with the required data, see Field Values for CSV file for Menu Items for an indication of the data allowed. DO NOT edit any of the headings, these are used for importing the file back into the Redbox system to identify the relevant import type.

When you have finished making changes save it as a .CSV file.

Options:

Navigate to the Redbox Management Portal → Businesses → select the required business → Options → Select ‘Export’ → select ‘Options’ → Select ‘Update existing items’ → 'click Export. This will create and download a CSV file, ready to be populated with data.

Open the CSV file. This will open a blank file with the following column headings:

Headers on the Options export CSV file

Populate the fields with the required data, see Field Values for CSV file for Options for an indication of the data allowed. DO NOT edit any of the headings, these are used for importing the file back into the Redbox system to identify the relevant import type.

When you have finished making changes save it as a .CSV file.

Option Items:

Navigate to the Redbox Management Portal → Businesses → select the required business → Options → Select ‘Export’ → select ‘Option Items’ → Select ‘Update existing items’ → 'click Export This will create and download a CSV file, ready to be populated with data.

Open the CSV file. This will open a blank file with the following column headings:

Headers on the Option Items export CSV file

Populate the fields with the required data, see Field Values for CSV file for Options Items for an indication of the data allowed. DO NOT edit any of the headings, these are used for importing the file back into the Redbox system to identify the relevant import type.

When you have finished making changes save it as a .CSV file.

Importing

Menu and menu items:

The Redbox system will automatically detect which type of import your are submitting (Menu or Menu Items).

Navigate to the Redbox Management Portal → Businesses → select the required business → Menu → import → click ‘Browse’ → locate the menu or menu items CSV file you would like to import → Click ‘Start Import’ → A view called Import Data will appear with all the data from the CSV file.

From this view, you can:

  • make further changes to the menus if necessary.

  • select which items you would like to be import or deselect items which you do not want to be imported.

  • Allocation menu items to a menu via a pre populated drop down box (menu item imports only).

Once you are happy with the current selection, click Import Selected. One by one, each item will be imported. When the import is complete, you will get a success message. Please refresh the screen after each import is successful to see the updates.

Options and option items:

The Redbox system will automatically detect which type of import your are submitting (Option or Option Items).

Navigate to the Redbox Management Portal → Businesses → select the required business → Options → import → click ‘Browse’ → locate the option or option items CSV file you would like to import → Click ‘Start Import’ → A view called Import Data will appear with all the data from the CSV file.

From this view, you can:

  • make further changes to the options if necessary.

  • select which items you would like to be import or deselect items which you do not want to be imported.

  • Allocation options items to a option via a pre populated drop down box (Option item imports only).

Once you are happy with the current selection, click Import Selected. One by one, each item will be imported. When the import is complete, you will get a success message. Please refresh the screen after each import is successful to see the updates.

How to save the CSV file 

The Redbox systems import facility will only accept file in the .CSV format. Saving the file in the correct format is an important step in setting up the .CSV file.

Saving the CSV using Apple's Numbers program

  1. Once you have completed the edits to the file

  2. Click ‘File’

  3. Click ‘Export to’

  4. Select ' CSV

  5. On the Export Your Spreadsheet popover, select ‘Next…’

  6. Set the name of the file and select where you would like the document to be saved

  7. Click ‘Export’

  8. Your file is now ready to be imported into the Redbox Management Portal

Saving the CSV file using Windows Excel program

  1. Once you have completed the edits to the file

  2. Click ‘File’

  3. Click ‘Save’

  4. Locate the .CSV file on your device (it was most likely saved in your downloads file)

  5. Right click the file name, select ‘Open with’ and select ‘Notepad’

  6. The file will be opened in Notepad, here you will need to delete any blank spaces trailing the last comma in the document.

  7. Once you have deleted all the blank spaces trailing the last comma, click ‘File’

  8. Click ‘Save’

  9. Your file is now ready to be imported into the Redbox Management Portal

Saving the CSV file using Google’s Google Docs

  1. Once you have completed the edits to the file

  2. Click ‘File’

  3. Click ‘Download’

  4. Select ‘Comma Separated Values (.CSV)’

  5. The file will now be downloaded to your device and is ready to be imported into the Redbox Management Portal.

Field Values for CSV files

Menus:

Column Names:

What is it?

Input Values

id

A unique ID generated by the Redbox system for each menu on creation.

LEAVE BLANK

name

The name of the menu.

Enter the name of the menu

description

A description of the menu

Enter the description of the menu, or leave this blank

fulfillmentMethods

Which fulfilments the menu will be offered on

DELIVERY|TABLE|COLLECTION

each fulfilment needs to be separated by a | and no spaces. This can be left blank and selected on import.

addOnItemsMenu

Sets the menu to be a Add-On-Sale Menu

TRUE or FALSE

Menu Items:

Column Names:

What is it?

Input Values

id

A unique ID generated by the Redbox system for each menu item on creation.

LEAVE BLANK

name

The name of the menu item.

Enter the name of the menu item

price

The price the customer pays for the menu item.

Enter a value as ££.pp eg 12.99

costPrice

The production or cost price of the menu item, used for managing discounts.

Enter a value as ££.pp eg 12.99 or leave the field blank

minPrice

This is the minimum price the menu item will be offered for ('add-on sale' menu items only).

Enter a value as ££.pp eg 12.99 or leave the field blank

menuId

The unique ID of the menu which the menu item belongs to.

Either enter the menu id of the menu (if known), or leave this field blank and select this information on import.

optionId

The unique ID of the option which is assigned to the menu item

Either enter the option id of the option (if known), or leave this field blank and select this information on import.

description

A description of the menu item.

Enter the description of the menu item, or leave this blank

isVegan

Allergy tag, enabled (TRUE) or disabled (FALSE)

TRUE or FALSE - if left blank, the field will default to FALSE

isVegaterian

Allergy tag, enabled (TRUE) or disabled (FALSE)

TRUE or FALSE - if left blank, the field will default to FALSE

isGlutenFree

Allergy tag, enabled (TRUE) or disabled (FALSE)

TRUE or FALSE - if left blank, the field will default to FALSE

isDairyFree

Allergy tag, enabled (TRUE) or disabled (FALSE)

TRUE or FALSE - if left blank, the field will default to FALSE

isAgeRestricted

Age restriction tag, enabled (TRUE) or disabled (FALSE)

TRUE or FALSE - if left blank, the field will default to FALSE

SKU

A SKU (Stock Keeping Unit) identifier

Any number of digits or letters

UPC

A UPC (Universal Product Code) number

12 digits

Options:

Column Names:

What is it?

Input Values

id

A unique ID generated by the Redbox system for each option on creation.

LEAVE BLANK

name

The name of the option.

Enter the name of the option.

minOptions

The minimum amount of options a user can select.

Enter a number, if left blank, the field will default to 0.

maxOptions

The maximum amount of options a user can select.

Enter a number, if left blank, the field will default to 1.

Option items:

Column Names:

What is it?

Input Values

id

A unique ID generated by the Redbox system for each option item on creation.

LEAVE

name

The name of the option item.

Enter the name of the option item.

price

The price the customer pays for the menu item.

Enter a value as ££.pp eg 12.99, if left blank, the field will default to £0.00

optionId

The unique ID of the option which the option item belongs to.

Either enter the option id of the option (if known), or leave this field blank and select this information on import.

description

LEAVE BLANK

LEAVE BLANK

isVegan

LEAVE BLANK

LEAVE BLANK

isVegaterian

LEAVE BLANK

LEAVE BLANK

isGlutenFree

LEAVE BLANK

LEAVE BLANK

isDairyFree

LEAVE BLANK

LEAVE BLANK

isAgeRestricted

LEAVE BLANK

LEAVE BLANK

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